Now available in eFileMyForms, real-time TIN matching allows you to verify taxpyaer names and identification numbers the moment you enter them, helping you prevent errors before they reach the IRS.
Here’s why real-time TIN matching is one of the most valuable tools you can add to your year-round tax workflow:
Introduction to TINs and Tax Identity Management
With modernized IRS systems and increased penalties for another consecutive year, filing accurate 1099s and ensuring proper TIN data has never been more important. Over the past few years the IRS has improved their intake systems to be more accurate and ensure they have correct data, therefore even a small name or TIN typo can create costly headaches for businesses of all sizes. That’s where Real-Time TIN Matching comes in.
The Benefits of TIN Matching
Prevent Rejected 1099 Filings Before They Happen
A mismatched TIN and name combination is one of the most common reasons the IRS rejects information returns. Rejections delay your filing, slow down your AP processes, and increase your chance of incurring penalties. This is why real-time TIN Matching includes immediate verification to mitigate delays
With real-time verification, eFileMyForms checks each TIN as you go:
- • Add a new customer? Verify instantly
- • Upload in bulk? Use the tool to flag errors as you go
- • Editing forms before filingg? You’ll know right away if information doesn’t match IRS records
This “verify as you work” approach means fewer surprises at checkout and a smoother filing experience from start to finish.
Reduce Penalty Exposure and B-Notice Risk
A single incorrect name/TIN combination can cost your business more than time—it can cost you up to $340 in penalties, per return. TIN mismatches commonly lead to substantial issues including:
- • CP2100/CP2100A notices from the IRS
- • Mandatory B-Notices to recipients
- • Backup withholding requirements
- • Potential penalties per incorrect form
These notices require administrative cleanup, communication with recipients, and in some cases ongoing withholding obligations. For small businesses and busy AP teams, that’s a major operational burden. Proper real-time TIN Matching leads to improved efficiency and compliance. Real-Time TIN Matching in eFileMyForms helps catch those mismatches early, dramatically reducing the chance that you’ll deal with unnecessary IRS notices later.
Save Hours of Manual Rework During Filing Season
Without TIN validation, mistakes often go unnoticed until the moment you submit your forms or worse, months later when an IRS notice arrives.
Real-Time TIN matching helps you:
- • Correct data early (This includes confirming Social Security numbers, EINs, and ITINs to prevent fraud and identity theft).
- • Avoid time-consuming revisions
- • Prevent resend, re-print, and re-mail processes
- • Save time for higher-value tasks during filing season
Small mistakes cost the most when they compound. Verifying data upfront eliminates unnecessary back-and-forth later.
Improve Data Accuracy Year-Round
Real-time TIN matching isn’t just for filing season. You can use it:
- • When you onboard a new contractor
- • When you run payroll or adjust W-9 information
- • Anytime you maintain your payer or recipient list
By keeping your records clean and conducting consistent TIN Checks throughout the year, your January filings and tax identity management become easier, faster, and far less stressful.
Built Direct into eFileMyForms – No IRS Account Required
Traditionally, verifying TINs requires an IRS e-Services login, manual data entry, and batch processing, which can slow down efficiency. For most SMBs and small teams, that’s simply too much friction, highlighting the need for improved systems.
With Real-Time TIN Matching built directly into eFileMyForms, you can automate to confirm EINs and Social Security numbers, offering seamless tax identity management, plus:
- • Verify TINs without leaving the platform
- • Run checks automatically as you type
- • Validate individual or bulk records
- • Avoid maintaining a separate IRS login
It’s fast, convenient, and seamless—exactly what small businesses need during filing season. Accuracy in TIN Matching is vital for tax identity management success.
Accuracy Up-Front Means Fewer Headaches Later
Real-Time TIN Matching is one of the simplest ways to protect your business from filing delays, IRS notices, and tedious administrative cleanup, as it uses advanced systems for thorough TIN verification. By validating customer and contractor information as you enter it, you lower your compliance risk and streamline your entire tax reporting process.
Now available directly inside eFileMyForms, real-time TIN matching gives SMBs a smarter, easier way to file accurate 1099s, W-2s, and other information returns, without extra systems or complex workflows.
Ready to try real-time TIN matching? Get started inside your eFileMyForms account today!