Tax Reporting Resources for Those Affected by the California Wildfires

The wildfires sweeping through Los Angeles County have left a significant impact on families, communities, and businesses. At Sovos, our hearts go out to everyone affected. As you navigate these challenging times, we remain committed to supporting all businesses in any way possible.

We understand that 1099 and W-2 reporting may not be top of mind for you in the wake of the wildfires. When possible, we strongly recommend you file an extension of time request with the IRS to ensure your team has the additional time needed to issue and file your tax forms. Taking this step can help your business stay compliant while focusing on the wellbeing of teams and community during these difficult times.

Instructions to File an Extension of Time Request with the IRS

IRS Extensions for W-2, 1099-NEC, and Other Forms

If your operations have been affected by these unexpected circumstances, you may qualify to request an extension for issuing and filing tax forms such as W-2s and 1099s.

How to Request an Extension for Issuing Forms to Recipients

To request an extension for issuing forms to recipients, you’ll need to sign and complete Form 15397 no later than the due date for furnishing the statements. To submit your request, fax the completed form to the:

Internal Revenue Service Technical Services Operation
Attn: Extension of Time Coordinator
Fax: 877-477-0572 (International: 304-579-4105)

How to Request an Extension for Filing Forms with the IRS

If you’re looking to request an extension for filing forms, there are several options available:

1. Online Submission: The most convenient way to request an extension is by submitting a fill-in Form 8809 online through the IRS FIRE (Filing Information Returns Electronically) System. FIRE will become available Monday, January 13 to grant an automatic 30-day extension, provided the request is submitted on or before the original filing due date.Note: Online extensions are not available for Forms W-2, 1099-NEC, or additional 30-day extensions.
   The paper submission process should be followed for those form types.
2. Electronic Filing: Submit Form 8809 electronically in a file formatted according to the IRS specifications.
3. Paper Submission: Complete and mail Form 8809 prior to the tax form’s filing deadline:
   Department of the Treasury
   Internal Revenue Service Center
   Ogden, UT 84201-0209

Note: Special rules apply to Forms W-2 and 1099-NEC. These forms do not qualify for automatic extensions, and you must submit your request on paper. Additionally, you must complete and sign Line 7 of Form 8809 to ensure your request is processed.

We’re Here to Help

While we can’t control the circumstances, we can help you focus on what matters most—your safety and recovery. eFileMyForms is committed to helping our customers throughout this process. If you need additional information regarding extension of time requests, click here.

For any product-related questions, our support team is here to help, so don’t hesitate to reach out.