Explore Different IRS Forms and Their Filing Requirements
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IRS FORMS
IRS Forms
eFile Form W-2 Online
Electronically file Form W-2 with eFileMyForms to report wages with the Internal Revenue Service (IRS) and Social Security Administration (SSA).
What is Form W-2?
Form W-2, also known as the Wage and Tax Statement, is a federal tax form used by employers to report wages paid to employees and the taxes withheld from those wages, including Social Security, Medicare, and federal income tax.
Employers file Form W-2 with the Social Security Administration (SSA) and must also provide a copy to each employee for their personal tax records.
What information is reported on Form W-2?
Wages and tips – Total compensation subject to federal income tax
Federal income tax withheld – Amount deducted from paychecks for federal taxes
Social Security wages and tax – Earnings and withholding for Social Security
Medicare wages and tax – Earnings and withholding for Medicare
State and local wages and taxes – State and local tax withholding
Retirement plan contributions – 401(k), 403(b), and other deferrals
Other compensation – Benefits, expense reimbursements, fringe benefits
Form W-2 Deadlines
The deadline for filing Form W-2 with the IRS is typically January 31st.
Recipient Copies: January 31st, 2026
IRS Deadline: January 31st
Note: If January 31st falls on a weekend, the due date will be the next business day. Exact deadlines for each year can be found on the IRS website.
Overview of Form 1099-S Boxes
Employer Information – Includes the employer’s legal name, Employer Identification Number (EIN), and mailing address, including ZIP code.
Employee Information – Reports the employee’s full name, Social Security number (SSN), and mailing address.
Wages, Tips, and Compensations –
Details the employee’s earnings for the year, including:
- Taxable wages and other compensation
- Social Security wages and tips
- Medicare wages and tips
- Allocated tips, if applicable
Taxes Withheld –
Shows the amounts withheld from the employee’s pay, such as:
- Federal income tax
- Social Security tax
- Medicare tax
W-2 Codes – Uses lettered codes to report specific types of compensation, benefits, or deductions, such as retirement plan contributions, dependent care benefits, or health coverage.
State and Local Tax Information –
Reports state and local wages, tips, and income tax withheld, along with applicable state or local identification numbers.
How to File Form W-2 Online with eFile My Forms
Filing your W-2 forms online is faster, more accurate, and more affordable than traditional paper filing. Our streamlined process takes just minutes:
Step 1: Gather Your Information
Before you start, collect W-2 forms.
You’ll need:
- Legal name and business name (if different)
- Mailing address
- Tax Identification Number (TIN) or Social Security Number
- Total amount paid and withheld during the tax year
- Your business EIN and contact information
Step 2: Enter or Import Your Data
Choose the method that works best for your business:
- Manual entry: Perfect for businesses filing 1-10 forms
- Excel/CSV upload: Bulk import for 10-100 forms using our template
Step 3: Review and Validate
Our system automatically checks for common errors including:
- Missing or invalid TIN numbers
- Incorrect name/TIN combinations
- Address formatting issues
- Missing required information
Step 4: Submit and Deliver
Once you approve your forms:
- We e-file directly with the IRS (same business day for submissions before 5 PM ET)
- Recipient copies are printed and mailed via USPS
- You receive confirmation of IRS acceptance
- All forms stored securely for 3+ years
Frequently Asked Questions to IRS Form W-2
What is Form W-2?
Form W-2, also known as the Wage and Tax Statement, is a federal tax form used by employers to report wages paid to employees and the taxes withheld from those wages, including federal income tax, Social Security tax, and Medicare tax.
Employers file Form W-2 with the Social Security Administration (SSA) and must also provide a copy to each employee for their personal tax records.
What are the different copies of Form W-2?
Form W-2 includes six copies, each intended for a specific recipient or filing purpose:
Copy A – Filed by the employer with the Social Security Administration (SSA)
Copy 1 – Submitted to state, city, or local tax agencies, when required
Copy B – Used by the employee when filing their federal income tax return
Copy C – Retained by the employee for personal records
Copy 2 – Used by the employee for state, city, or local tax returns, if applicable
Copy D – Kept by the employer for internal records
When a settlement statement (HUD-1) is used:
The individual or entity listed as the settlement agent on the HUD-1 is responsible for filing Form 1099-S.When a HUD-1 is not used or no settlement agent is listed:
The person or entity responsible for closing the transaction must file Form 1099-S.If responsibility is unclear:
The IRS provides an official order of responsibility to determine who must file Form 1099-S in complex transactions.
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Both forms are used to report income, but they apply to different worker classifications:
Form W-2 is issued to employees and reports their total wages for the year, along with the federal, Social Security, and Medicare taxes withheld from their paychecks.
Form 1099 is used for independent contractors and other non-employees to report payments made to them during the year, typically without payroll tax withholding.
Understanding whether a worker should receive a W-2 or a 1099 is critical for proper tax reporting and compliance.
Start Filing Your W-2 Forms Online Today
Simplify wage and income reporting. Start filing W-s forms today.